What We Automate
If it's rule-based and eating your team's day, we can automate it. Zero jargon. Zero fluff. Here's how we turn "busy" into "effective."
The Simple Logic Behind Every Automation
Every automation, from the simplest reminder to the most complex multi-system workflow, follows four steps.
Trigger
Something happens. A new order lands. A form gets submitted. An invoice becomes overdue.
Rule
A decision is made. IF the order is over R5,000, THEN flag as high-priority.
Condition
A check runs. Is this a returning customer? Has this been paid already?
Action
The task gets done. Tag them in the CRM. Send the email. Alert the manager. Generate the PDF.
That's it. Once it's set up, it runs every time. Perfectly, 24/7, without coffee breaks.
The Workflows We Build Every Day
We connect the apps you already use and make them talk to each other. Here's a taste of what that looks like.
Finance & Billing
Apps we connect
Xero, QuickBooks, Stripe, Google Drive, Typeform, Airtable
What you stop doing
Manual invoicing, chasing approvals, reconciling spreadsheets
Sales & Leads
Apps we connect
HubSpot, Pipedrive, Salesforce, Mailchimp, DocuSign
What you stop doing
Manually qualifying leads, forgetting follow-ups, chasing signatures
E-commerce & Orders
Apps we connect
Shopify, WooCommerce, Airtable, Xero, Slack
What you stop doing
Manually updating stock, emailing tracking numbers, reacting to stockouts
HR & Onboarding
Apps we connect
BambooHR, Google Workspace, Notion, Slack
What you stop doing
2-day onboarding admin compressed into minutes
Customer Support
Apps we connect
Zendesk, Intercom, Airtable
What you stop doing
Manually sorting tickets, slow first-response times
Marketing & Content
Apps we connect
Google Sheets, Trello, WordPress, Buffer, Slack
What you stop doing
Manual publishing, forgetting social posts, chasing approvals
Data Sync & Reporting
Apps we connect
PostgreSQL, MySQL, Elasticsearch, Google Sheets
What you stop doing
Friday afternoon data marathons, "which version is latest?" conversations
Event Management
Apps we connect
Eventbrite, Google Contacts, Mailchimp, SMS, Typeform
What you stop doing
Manual attendee management, forgetting post-event follow-up
Compliance & Audits
Apps we connect
Box, Google Sheets, Jira
What you stop doing
Manual compliance checks, hoping nothing slips through
Social Media & Feedback
Apps we connect
Twitter/X, Typeform, Airtable, Trello, Buffer
What you stop doing
Manual sentiment tracking, feedback sitting unread in a spreadsheet
Creative Approvals
Apps we connect
Google Drive, Slack, Asana
What you stop doing
"Did you see my email about the design?" conversations
Facility & IoT
Apps we connect
IoT sensors, IFTTT, Asana, Twilio, Google Sheets
What you stop doing
Reacting to building issues instead of preventing them
The apps shown above are just the start. We connect 400+ tools. If it has an API, we can plug it in.
Where Most Businesses Start
Not sure where to begin? These deliver the fastest results.
Sales
Leads auto-qualify from HubSpot into Salesforce. Contracts generate and send for DocuSign signature. No more lost leads.
Support
Zendesk tickets get categorised, routed to the right agent, and auto-replied to, in seconds.
Finance
Typeform submissions trigger invoice creation in QuickBooks, with approval flows and payment confirmations built in.
E-commerce
Shopify orders update Airtable inventory, generate shipping labels, and alert your team when stock runs low.
HR
BambooHR new hire triggers Google Workspace setup, Notion onboarding docs, and a Slack welcome, all in minutes.
Marketing
Blog posts flow from Google Sheets through Trello approval to WordPress publishing and Buffer social scheduling. Hands-free.
Events
Eventbrite registrations sync to contacts, trigger email sequences, send SMS reminders, and fire post-event surveys automatically.
Compliance
Scheduled audits pull files, check against policy, log results, and flag issues in Jira. No manual checks.
Our 5-Step Plan
We don't just throw tech at your problems. We follow a structured approach, because the biggest reason automation fails isn't the technology. It's skipping the prep.
Identify
We find the repetitive, rule-based, high-volume tasks. We talk to the people who actually do the work. They always know where the pain is.
Map
We chart your current process: every step, every handoff, every bottleneck. You can't automate what you can't see. And you shouldn't automate a broken process.
Start Small
We pick one process for a quick win. You see results fast, your team builds confidence, and we build from there.
Test & Refine
We stress-test everything. We deliberately try to break it. We check edge cases and make sure it's rock solid before it goes live.
Monitor & Optimise
Your automations go live but we don't walk away. We track performance, flag issues, and fine-tune as your business evolves.
One Thing We Tell Every Client First
"Automation applied to an inefficient operation will magnify the inefficiency."
This is why we don't skip steps. We streamline your process first: eliminate the waste, simplify the steps, standardise the workflow. Then we automate. It takes a little longer upfront but it means what we build actually works.
Why SA Businesses Choose Us
We Speak Plain English
No jargon, no 47-page proposals. If your gran wouldn't understand it, we haven't explained it well enough.
We Fix the Process First
Most companies skip straight to building. We don't. Automating a mess just gives you a faster mess. We streamline first, then build.
We Price in Rands
Flat monthly rate. No confusing credit systems. No per-task fees that balloon when you grow. You know your number before we start.
Your Data Stays in Your Hands
We build on n8n, a powerful open-source platform we self-host for you. Your data lives where you decide. No lock-in, ever.
We're Here. We Get It
Load-shedding contingencies, POPIA compliance, the reality of ZAR budgets and dollar-priced tools. We understand because we're building businesses here too.
We Don't Disappear After Launch
We monitor your automations, keep them running, and evolve them as your business grows. Long-term partner, not hit-and-run.
This Is What Automation Actually Looks Like
These are the kinds of results we build for, the same patterns we implement for SA businesses every day.
8-15
hours/week reclaimed
95%+
reduction in data entry errors
R11-30k
per month in recovered time
Days
to minutes onboarding
The property agency that stopped losing leads
A Joburg-based property group was capturing leads from five different portals, manually. We automated the entire flow: leads now land in the right agent's pipeline instantly, with a welcome WhatsApp sent within seconds.
The accounting firm that got Fridays back
A mid-size firm in Cape Town was spending 6+ hours every Friday pulling data from Xero, formatting reports, and emailing them to clients. We built an automation that pulls the numbers, populates the report template, and delivers it. Every Friday at 7am, without anyone lifting a finger.
The e-commerce brand that stopped hiring for admin
An online retailer was about to hire a third admin assistant just to keep up with order processing, stock updates, and shipping notifications. We automated the lot. They redeployed the budget into marketing and grew 40% that quarter.
The professional services firm that killed the copy-paste
A Durban consultancy had staff entering the same client data into four different systems for every new engagement. We connected the systems. Now they enter client details once, and everything cascades. Errors dropped to near zero.
Research shows 60% of all jobs have at least 30% of activities that can be automated. This isn't about replacing people. It's about freeing them to do work that actually needs a human brain.
Pricing That Makes Sense
No hidden fees. No confusing credit systems. No per-task charges that punish you for growing. Everything in South African rands. Month-to-month. We keep clients because we deliver, not because of contracts.
Solo
- 1 Workflow
- Free Setup
- Email Support (48hr)
- Best for: Solopreneurs & freelancers
Team
- Up to 3 Workflows
- R1,500 Setup
- Priority + WhatsApp (24hr)
- Best for: Small teams (2-15)
Business
- Up to 6 Workflows
- R2,500 Setup
- Dedicated + Monthly Strategy Call
- Best for: Growing SMEs (15-50)
Enterprise
- Unlimited Workflows (scoped)
- Setup: Let's talk
- Dedicated Account Manager
- Best for: Larger operations (50+)
Every plan includes: Hosting, monitoring, maintenance, POPIA compliance, and no lock-in. You own what we build.
Prices in ZAR, month-to-month. Terms apply.
Your Data. Your Rules.
We build on n8n, a powerful open-source automation platform we manage and self-host for you. You get the power of a custom-built system without ever touching a server.
Your Data Stays Here
On infrastructure you control, not scattered across someone else's cloud.
POPIA From Day One
Not bolted on as an afterthought. Architected for SA privacy laws.
No Vendor Lock-in
If we part ways, your automations still work. You own what we build.
It Just Works
Document reading, smart routing, auto-classification. Built into your workflows where it saves time.
Enterprise Power, SME Pricing
The same platform that runs workflows for global companies, managed for you at a fraction of the cost.
No Dollar Surprise
No dollar-denominated subscription creeping up every year while the rand moves the wrong way.
Ready to See What's Possible?
15-minute call. We'll show you where your time is going and how to get it back.
Let's Talk